Receiving the invoices from Reconline

We receive on a monthly basis 2 PDF files from Reconline. The invoices are stored in Reconline GDS:

1. Summary invoice - to be uploaded to Bexio and paid by Tourisoft to Reconline directly

   1. To split into:

      1. 1x CHF

      2. 1 x EUR

   2. Save the files using the following format:

      1. “Currency”_Hotel-Spider Invoice Summary “month”

2. HotelInvoices - PDF containing the individual invoices per hotel

   1. Split the PDF file in order to have one file per hotel. Save each file with the following format:

      1. “Hotel Name” - “Invoice Number”

      2. The Reconline invoice number follows the format: “customer ID”-”MMYY”, i.e. 33530-1222

         Open

         

Creating the invoices in Zuora

Once the above steps completed, the invoices must be replicated into Zuora, following these steps:

1. Find the hotel account

2. Click on “create invoice”

   Open

   

3. Set the invoice to “autopay”, and enter the desired invoice date, the due date is 10 days later

4. Enter the Reconline Invoice Number in the field “Reconline Invoice Number”

    

5. Scroll down and click on “Search Existing Products”

    

6. Search and select the GDS Reservations Rateplan from the GDS CH product

    

7. Enter the TOTAL INVOICE amount (from the Reconline invoice) into the field Price (CHF)

    

8. Set the Start and End Dates (previous month) and click SAVE

    

9. Double-check that everything looks correct on the create invoice page, and if all OK, click “create invoice” (the invoice will be in “draft” after this)

    

10. You will land on the “draft” invoice page. Final check (check charges, check PDF file, etc.), if everything is in order, you may click on “Post Invoice”

     

11. Once posted, you may attache the Reconline Invoice for reference